The Chilliwack Animal Safe Haven Society invites all members to attend the 2026 Annual General Meeting, taking place virtually on Tuesday, June 16, 2026 at 7:00pm (PDT).
The Board have retained a neutral, professional external provider, GetQuorum, who specialize in convening and facilitating large virtual meetings. Due to scheduling, GetQuorum are available on the weekdays only. The Board felt that having a neutral third party to manage the process, was worth the date change.
The notice was sent by GetQuorum on May 19, 2026 at 2:00pm PDT. They will facilitate the registration, nomination, and voting processes, as well as moderate the AGM itself.
All voting will be Advanced Voting. Once nominations are finalized, GetQuorum will send out the Advanced Voting link to all members on Tuesday, June 9, 2026. Voting will end on Monday, June 15 at 11:59pm (PDT). GetQuorum will tabulate the votes and provide the results at the AGM on June 16.
Effective today, May 19, 2026, Nominations are open for the Nine (9) Board of Directors positions and will remain open for 3 weeks. Details about each of the positions is included in this package. The process will work as follows:
- Submit nominations to VicePresident@thesafehaven.ca with a short bio of not more than 200 words to support your nomination.
- Members can either self nominate or nominate another member for a listed director position. Candidates nominated by either method will require another member to second their nomination, which also needs to be submitted to the Vice President.
- If a member nominates another member, the Vice President will have to confirm that the proposed candidate wants to run for the applicable position.
- Nominations close on Monday, June 8 at 8:00pm.
- The Vice President will forward the list of nominations to GetQuorum.
- GetQuorum will send out the Advanced Voting link on June 9, 2026.
Other than the nomination process, all communications should be from GetQuorum. This includes additional information about the AGM, including the agenda, instructions to login to the meeting, and how to vote/approve the 2025 Financial Statements. This information will be emailed on June 2, 2026.
GetQuorum has the full membership list and will manage the entire voting/ballot process, which mitigates any risk associated with missing or duplicate ballots.
The Society’s bylaws provide for a maximum of nine directors. All nine director positions will be open for election at the upcoming AGM. The Society’s bylaws also state that candidates are nominated for a particular role, with the list as follows.
2026 Board of Director Positions
- President
- Vice President
- Treasurer
- Secretary
- Director of Marketing & Communication
- Director of Fundraising & Development
- Director of Compliance & Governance
- Director of Membership
- Director of Partnerships
